Category Archives: Time-Management

The Joy of No

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No…. Just hearing that word brings a feeling of joy to my heart.  Why?  Because I now know the freedom and peace which uttering this one simple word can bring to my life.

I have had to learn the hard way the pain of being a “yes woman” and piling too many projects and responsibilities onto the plate of my life.  But I am now enlightened to the power and serenity that becomes possible when one replaces “yes” with “no” on a more regular basis.

Choosing no

The word “No” can bring us freedom and joy.

A Simple Phone Call about a “Good Cause”

Let’s begin with a simple scenario…   You receive a phone call from a local organization asking you to participate on a committee or a fund-raiser.  It seems innocuous enough and besides, it’s for a good cause.  So you say yes and feel good about it at the time.

Then the other shoe drops…  You learn that you’ll need to attend bi-weekly meetings plus spend numerous hours working on projects related to your newly appointed role.  The nice idea of helping out turns into almost a second job and you find yourself spending more and more time on your new project.

Sadly, you find that you now have less time for your hobbies, your family, and your friends.  This may be okay if you feel passionately about what you are doing and if it’s in line with your highest values or fulfills one of your most important goals. But often, that is not the case.

I’m All for Volunteering, But…

Please don’t get me wrong.  I’m not saying you should never say yes when approached to lend a helping hand or contribute to a worthy cause.  What I am saying is that some careful contemplation and consideration is necessary before saying yes.

Make sure you get as much information as possible about what you’re being asked to do.  Ask lots of good questions to find out the specific responsibilities of the role, as well as the time requirements.  After getting this information, do a quick check-in with yourself to see what your gut answer is, yes or no.  Trust your intuition; there is a tremendous amount of innate wisdom to be found there.

If You’re Unsure, Delay Before Giving an Answer

If your answer is not a definite yes or no, I’ve found it’s helpful to delay before giving an answer.  A good way to buy some extra time is to say something like,

“I need to look at my current responsibilities to determine if I will be able to give this project the attention it deserves.  I’ll get back to you with my answer tomorrow.”

This type of response will give you some time to carefully consider the request and to determine whether it fits into your life in a positive way.  If the requester demands an answer immediately, say no.  It’s better to err on the side of caution than to commit to something that you may regret later.

Consider the Following Questions

If you have delayed your response to a request, take some time to answer the following questions during your consideration period:

  1. Is this project or task something I want to do?  If it is something you feel you should do but it doesn’t excite you, that’s a good sign that you might want to say no to the request.
  2. What am I willing to say NO to in my life if I decide to take on this new project?  It’s a good practice not to take on anything new unless you first let go of an existing responsibility. This will help you to avoid overwhelm.
  3. Which of my core values or primary goals will this project honor or fulfill?  If the answer is “none of them,” say no!  Find a project which will excite you, as well as honor your values and enable you to meet a treasured goal. 

The Enemy of the Best is the Good

A good rule of thumb is to remember one of Stephen Covey’s famous quotes,

“The enemy of the best is the good.”

There are many projects out there which are valuable and which seem like a nice idea at the outset.   But if you are spending so much time working on things which are good but not great, you won’t have time to engage in pursuits that you’ll really enjoy and which will bring you lasting fulfillment.

You don’t need to say no to everything which comes your way, but for those of us who are more prone to saying yes, it may be helpful to err on the side of caution.  Remember the wisdom of the famous anti-drug slogan, “Just Say No!”  It applies to many other situations in life…

Time Management – or Life Management?

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Time management … Like work/life balance, it is a term which is frequently quoted and often misunderstood.  It is actually kind of a misnomer, as we can’t really manage time.  We are all given the same number of hours in a day, week, or month, and we cannot change this number.  So what we want to manage is not time, but our lives.

Time Management

We can’t really manage time, but we CAN manage our lives.

A Few Questions For You…

  • On how many days do you start out with a “to-do” list and good intentions to accomplish all of the items on the list?
  • On how many evenings do you feel disappointed and discouraged when there are still outstanding items?
  • Do you think to yourself, “I really need to manage my time better”?

If so, I understand.  I have said that same statement to myself many times and have felt the accompanying dismay and self-criticism for not getting everything done.

Getting to the Heart of the Matter

I could now launch into a series of tips for getting more done and making better use of your time.  But that would be akin to putting a band-aid on a wound.  It wouldn’t be getting to the heart of the matter regarding time-management and life management.

In my opinion, the first step for managing your time more effectively is to get a really clear picture of your priorities, what matters most to you.  The following are a few steps to help you to do that.

What Are Your Roles?

First, write down all of the roles in your life.  Your roles are basically your areas of responsibility, as well as your key relationships.  For example, my roles include wife, friend, family member, writer, coach, speaker, volunteer,  and home/financial manager.  Other roles which you could have are that of parent, student, employee, musician, athlete, etc.  The hobbies in which you engage on a regular basis and the organizations to which you belong should be included among your roles.

Next, take some time to rank your various roles in order of their importance to you.  This step can be a bit tricky and may require some deep introspection.  Don’t worry about having the “right” answers.  No one needs to see your list but you, so be honest.  Also, remember that your roles – and their level of importance – can change over time.  We are looking at your priorities at this point in time; the exercise may need to be repeated down the line as your life evolves and your roles change.

Roles, Time, and Focus

After you have your prioritized list of roles, answer the following questions:

  1. How much time do you spend focusing on your highest priorities?
  2. Are you satisfied with the amount of time you spend in your various roles?
  3. Are there some roles which have fallen off your “radar screen”?
  4. Are certain roles occupying the majority of your time and energy?

If you have difficulty answering these questions, it might be helpful for you to track all of your activities for a week using a time grid.  I did this recently and found it very enlightening.  I learned that I spend a lot more time on certain activities (such as email, meals and workouts) than I thought.

Awareness is the First Step Toward Change

As Dr. Phil says, “You can’t change what you don’t acknowledge,” so awareness is the first step toward powerful change in your relationship to time.  My next article will continue the topic of time management, moving on to how to include your highest priorities in your life on a regular basis.